Office Assistant
We are seeking a dedicated and organized Office Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role involves a variety of tasks including managing phone systems, assisting clients, and maintaining office organization. The Office Assistant will serve as the first point of contact for visitors and clients, demonstrating excellent customer service and communication skills.
- Location: Los Angeles, CA
- Full-Time
Key Responsibilities:
- Answer and manage incoming phone calls with professionalism and courtesy, utilizing effective phone etiquette.
- Greet visitors at the front desk, providing assistance and directing them to the appropriate personnel.
- Perform clerical duties such as filing, data entry, and maintaining office supplies inventory.
- Assist in scheduling appointments and managing calendars for staff members.
- Provide customer support by addressing inquiries and resolving issues in a timely manner
- Maintain an organized office environment to enhance efficiency in daily operations.
- Collaborate with team members on various projects to ensure smooth workflow within the office.
- Support medical receptionist functions as needed, including patient check-in and record management.
Job Requirements:
- Previous experience as an office assistant or in a similar role is preferred but not required.
- Proficiency in using phone systems and office equipment.
- Strong time management skills with the ability to prioritize tasks effectively.
- Excellent communication skills, both verbal and written, with a focus on customer service.
- Familiarity with office management procedures and basic accounting principles is a plus.
- Ability to work independently as well as part of a team in a fast-paced environment.
- Attention to detail and strong organizational skills are essential for success in this role.